Accounts Receivable
These modules will help you effectively manage the flow of goods to satifsy customer demands at multiple operating locations. This suite lets you take control of your business - and profit from all your hard work.
The Online Advantage Accounts Receivable module provides tools to manage your customer debt.
Whether manual or automated, an efficient Accounts Receivable control system is a key element in any successful business operation. Online Advantage provides that control. The module caters for the process of Invoices, Credit Notes, Cash Receipts, Journal Adjustments, Bad Debts Write-Off and Statement generation.
Features
- Analysing the General Health of the Business – monitoring customer activity levels, debt collection performances, sales budget achievements
- Service to Customers – fully-customizable parameters, ledger enquiry by age of debt, automatic receipts allocation, detailed transaction recall
- Recovering Bad Debts – bad debt register allows recording of debt write-off values and details, notes and tracking/reporting on all bad debts
- Sales Reporting/Enquiries – flexible, customized reporting options with access to historical data
- Multi-Currency – the ability to maintain customer debtors balancing in a “mix” of currencies so one customer can have transactions on their ledger in local currency, and multiple other currencies at the one time.
- Determine Market Share through the application of Market Segment codes to your customers.
- Interfaces to Online Advantage’s General Ledger, Inventory, Point of Sale and Order Entry modules allow quick enquiries into associated modules without compromising system security or losing track of the original request/process.
- Flexible ageing periods allow statements to be produced weekly or semi-monthly as well as the conventional monthly statements and interim statements.
Functions
- Process foreign debtor journals and customer remittances in multiple currencies.
- Establish Return Reason codes for Credit Note analysis, also designating whether stock will be affected when that Return Reason is employed on a Credit Note.
- Provision to charge overdue interest on delinquent customer accounts.
- Buying Groups and/or Head Office and subsidiary account structures.
- Customer Discounts, Contract Pricing, Price Group and Price level settings and Product Group based discounting.
- Statements, along with sales dockets, may optionally be faxed or emailed to customers rather than incur the cost of printing and mailing.
- Trading Terms setup that allows you to nominate the number of credit days allowed per credit classification.
- Select from three types of Debtors Statements as follows:
- Balance Brought Forward
- Open Item
- Complete Open Item
- Setup customer Statement requirements as follows:
- Always print a Statement if there are transactions on Account
- Don't print Zero balance Statements
- Don't print Credit balance Statements
- Don't print Zero/Credit balance Statements
- Never print a Statement
- Manual Credit Flags for “Stop”, “Hold”, and COD credit status.
Benefits
- Time & Costs Saving – through the delivery of documents like Invoices and Statements electronically to multiple contacts if required.
- Real-time Credit control – with credit limits and credit terms that put your Credit Controller in the driver’s seat.
- Improve Cash Flow by hauling in the number of days it takes for debtors to pay you using our debt collection tools.
